6 Effective Ways To Save Money on Printing
Whether at home or the office, people print as and when they want to, without taking the cost of the ink and paper they are using into consideration. This not only increases the cost of printing, but also has a detrimental affect on the environment, because of the negligent use of resources. Following are 6 simple, yet effective ways to help you with saving money on printing.
1. Does your printer suit your needs?
When buying a printer, make sure to keep in mind how it will be used. In other words, an inkjet printer will suit your needs if you’re going to want high-quality prints only once in a while. If you’re going to be printing frequently however, then a laser printer would probably be your best choice.
2. Print on both sides of the paper or two pages per sheet
Obviously you can’t do this with sheets of labels or something similar, but you will cut down on your paper costs if you do this as and when you’re able to. Page one will be printed on the front of the sheet and page two on the back, so what would usually take two pages, will instead, only take one.
Some documents don’t need to be printed on a full sheet of paper, so print two pages on one sheet. The document will be reduced in size and rotated 90-degrees. Two pages are printed on the same side of the sheet of paper, so it becomes one document, much the same as when printing a booklet.
3. Reduce font size and type
You will obviously save on ink and paper by simply reducing the size of the font. Changing the font from a 12- to 10-point makes quite a big difference, without reducing the quality of readability. The type of font you use can also make a surprising difference. According to a Which Survey, the most economical font to use is Times New Roman, which reduces ink usage by as much as 44%!
4. Print to PDF
You can shave a lot off your printing costs by simply not using paper if and when you are able to. If there’s no urgency for a document to be printed, then save it into PDF and create a filing system on your PC’s hard drive. Doing it this way means that you’ll be able to save it for easy access or email it to the correct recipient.
5. Buy printer ink at discounted prices
This is a great money-saving option if you print text-only documents. Buy re-manufactured cartridges - which very often produce more prints, instead of spending a fortune on expensive, brand name cartridges. Do note though, that the cheaper cartridges might not have a good, high quality print and can affect labels printed with logos or pictures.
6. Use “green” printing technology
There is software available that highlights and removes unnecessary pages in a document. It analyzes each page, checking it for distinct characteristics, such as a last page that contains only a URL, logo, legal jargon and so forth. If you are using multi-functional copiers, then you can download the software off the internet to save on your printing costs.
Office staff and children in the home most times underestimate the cost of ink and paper. So, another good way of saving money on printing costs is for employers and parents to teach their staff and children about the importance of using the printer in the above money-saving ways.